ESOP Management Specialist – HR Operations

About the role

ESOP Management Specialist – HR Operations Job Title: ESOP Management Specialist – HR Operations Location: Noida Role Overview We are looking for a detail-oriented and process-driven ESOP Management Specialist to manage the end-to-end administration of the Employee Stock Ownership Plan (ESOP). The role will partner closely with HR, Finance, Legal, Payroll, and external stakeholders to ensure seamless execution of equity programs while maintaining compliance, accuracy, and a superior employee experience. Key Responsibilities • Manage the complete ESOP lifecycle, including grant creation, vesting schedules, exercises, lapses, cancellations, and exits. • Maintain accurate employee equity records and ensure timely updates in the ESOP management platform. • Coordinate with Finance, Legal, Payroll, and external trustees/vendors for smooth execution of ESOP-related transactions. • Prepare and validate grant letters, exercise documentation, employee communications, and regulatory reports. • Support onboarding and offboarding processes related to equity grants and settlements. • Ensure compliance with company policies, accounting standards, tax regulations, and applicable statutory requirements. • Address employee queries regarding grants, vesting, exercises, taxation, and policy interpretation. • Generate periodic MIS reports, dashboards, and analytics on ESOP utilization, vesting, exercises, and outstanding grants. • Conduct regular audits and reconciliations to ensure data accuracy and process compliance. • Identify opportunities to automate and improve ESOP administration processes. Required Qualifications • Bachelor's degree in Human Resources, Finance, Commerce, Business Administration, or a related discipline. • 3–7 years of experience in HR Operations, Equity Administration, ESOP Management, or Total Rewards. • Experience handling employee equity programs in a listed or high-growth organization is preferred. • Strong understanding of ESOP regulations, equity administration, taxation, and compliance. • Advanced proficiency in Microsoft Excel and reporting tools. • Experience with ESOP/equity management platforms is an advantage. • Excellent analytical, organizational, and stakeholder management skills. • High attention to detail with the ability to manage confidential information. Source: Noida, Uttar Pradesh

Key responsibilities

• check_circleCollaborate with the team on day-to-day project tasks
• check_circleLearn tools and processes used by the organization
• check_circleDocument work and participate in team meetings
• check_circleSupport quality checks and continuous improvement

Requirements

• check_circleManage the complete ESOP lifecycle, including grant creation, vesting schedules, exercises, lapses, cancellations, and exits.
• check_circleMaintain accurate employee equity records and ensure timely updates in the ESOP management platform.
• check_circleCoordinate with Finance, Legal, Payroll, and external trustees/vendors for smooth execution of ESOP-related transactions.
• check_circlePrepare and validate grant letters, exercise documentation, employee communications, and regulatory reports.
• check_circleSupport onboarding and offboarding processes related to equity grants and settlements.
• check_circleEnsure compliance with company policies, accounting standards, tax regulations, and applicable statutory requirements.
• check_circleAddress employee queries regarding grants, vesting, exercises, taxation, and policy interpretation.
• check_circleGenerate periodic MIS reports, dashboards, and analytics on ESOP utilization, vesting, exercises, and outstanding grants.
• check_circleConduct regular audits and reconciliations to ensure data accuracy and process compliance.
• check_circleIdentify opportunities to automate and improve ESOP administration processes. Required Qualifications
• check_circleBachelor's degree in Human Resources, Finance, Commerce, Business Administration, or a related discipline.
• check_circle3–7 years of experience in HR Operations, Equity Administration, ESOP Management, or Total Rewards.

Skills & keywords

Benefits & perks

• check_circleMentorship
• check_circleCertificate of completion
• check_circleFlexible work arrangement where applicable