Executive Assistant to the CEO

About the role

Executive Assistant to the CEO About Supabase Supabase is the Postgres development platform, built by developers for developers. We provide a complete backend solution including Database, Auth, Storage, Edge Functions, Realtime, and Vector Search. All services are deeply integrated and designed for growth. About the Role We’re looking for an Executive Assistant to support our CEO as Supabase continues to scale globally. This person will be a trusted partner to the CEO, helping manage time, communication, priorities, travel, follow-through, and key operating rhythms across a fast-moving, remote-first company. This role must be based in an APJ / APAC timezone to provide strong timezone coverage for our CEO and leadership team. You’ll work closely with founders, executives, internal stakeholders, investors, and external partners, ensuring the CEO is prepared, focused, and able to spend time on the highest-impact work. This role is ideal for someone who thrives in async, fast-paced environments, has strong judgment, and is excited about supporting a developer-focused company building tools that scale to millions. What You’ll Be Responsible For In this role, you’ll: - Own the CEO’s calendar management, prioritization, and day-to-day operating rhythm. - Manage inbox triage and communications by monitoring emails, drafting responses, and keeping communication flowing across internal and external stakeholders. - Prepare briefings, agendas, decks, notes, and follow-up materials so the CEO is ready for every meeting. - Track follow-ups, decisions, and commitments to help projects move forward and keep stakeholders accountable. - Coordinate seamless domestic and international travel, logistics, scheduling changes, and last-minute adjustments. - Support investor meetings, board-related preparation, executive meetings, offsites, and company-wide moments. - Handle sensitive and confidential information with absolute discretion, professionalism, and integrity. - Anticipate needs, identify blockers early, and solve problems proactively before they escalate. - Partner across the company to create clarity, improve coordination, and help leadership operate effectively in a global, remote-first environment. You Might Be a Good Fit If You - Have experience supporting a CEO, founder, or senior executive in a startup or scale-up environment. - Are based in an APJ / APAC timezone and can provide strong coverage for a globally distributed leadership team. - Communicate clearly across technical and non-technical audiences, with excellent written and verbal communication. - Have experience working in async, remote-first, or globally distributed teams. - Are tech savvy and comfortable using tools like Notion, Slack, Google Workspace, and AI-enabled workflows. - Bring strong judgment around prioritization, confidentiality, stakeholder management, and executive communication. - Are energized by organized chaos, fast-moving priorities, and solving problems before they become blockers. - Are comfortable navigating ambiguity, moving quickly, and staying several steps ahead. What We Offer - Fully Remote We hire globally. We believe you can do your best work from anywhere. There are no Supabase offices, but we provide a WeWork membership or co-working allowance you can use anywhere in the world. - ESOP Every team member receives ESOP (equity ownership) in the company. We want everyone to share in the upside of what we’re building together. - Tech Allowance Use this budget to set up your ideal work environment—laptop, monitor, headphones, or whatever helps you do your best work. - Health Benefits Supabase covers 100% of health insurance for employees and 80% for dependents, wherever you are. Your wellbeing and your family’s health are important to us. - Annual Off-Sites Once a year, the entire company gathers in a new city for a week of connection, collaboration, and fun. It’s a highlight of our year. - Flexible Work We operate asynchronously and trust you to manage your own time. You know what needs to be done and when. - Professional Development Every team member receives an annual education allowance to spend on learning—courses, books, conferences, or anything that supports your growth. About the Team Supabase was born-remote and open-source-first. We believe our globally distributed team is our secret weapon in building tools developers love. - ~400 team members - 60+ countries - 20+ languages spoken - Over $1B raised (including our $500M Series F) - 540,000+ community members We move fast, build in public, and use what we ship. If it’s in your project, we probably use it in ours too. We believe deeply in the open-source ecosystem and strive to support—not replace—existing tools and communities. APAC

Key responsibilities

• check_circleCollaborate with the team on day-to-day project tasks
• check_circleLearn tools and processes used by the organization
• check_circleDocument work and participate in team meetings
• check_circleSupport quality checks and continuous improvement

Requirements

• check_circleOwn the CEO’s calendar management, prioritization, and day-to-day operating rhythm.
• check_circleManage inbox triage and communications by monitoring emails, drafting responses, and keeping communication flowing across internal and external stakeholders.
• check_circlePrepare briefings, agendas, decks, notes, and follow-up materials so the CEO is ready for every meeting.
• check_circleTrack follow-ups, decisions, and commitments to help projects move forward and keep stakeholders accountable.
• check_circleCoordinate seamless domestic and international travel, logistics, scheduling changes, and last-minute adjustments.
• check_circleSupport investor meetings, board-related preparation, executive meetings, offsites, and company-wide moments.
• check_circleHandle sensitive and confidential information with absolute discretion, professionalism, and integrity.
• check_circleAnticipate needs, identify blockers early, and solve problems proactively before they escalate.
• check_circlePartner across the company to create clarity, improve coordination, and help leadership operate effectively in a global, remote-first environment.
• check_circleHave experience supporting a CEO, founder, or senior executive in a startup or scale-up environment.
• check_circleAre based in an APJ / APAC timezone and can provide strong coverage for a globally distributed leadership team.
• check_circleCommunicate clearly across technical and non-technical audiences, with excellent written and verbal communication.

Skills & keywords

Benefits & perks

• check_circleMentorship
• check_circleCertificate of completion
• check_circleFlexible work arrangement where applicable